Timesheets are essential for businesses that bill clients or process payroll based on hours worked. However, without a proper approval system, issues can arise, including untracked time entries, inaccurate invoices, and mistakenly billed clients. That's why we at Getyn Invoice have implemented a timesheet approval feature.
Why do you need timesheet approval?
Imagine this situation: Emily runs a website design company and has provided a quote to a client for a new project. The client agreed to pay for 48 hours of work. John, a contractor who recently joined Emily’s team, accidentally logged a few extra hours on his timesheet, resulting in the client being billed for more than the agreed amount. When the client discovered this, they became furious and canceled all future projects with Emily.
If you've encountered similar challenges, we have the ideal solution for you. With Getyn Invoice’s timesheet approval feature, you can review and approve all logged hours from your employees or contractors before they are finalized.
How timesheet approval benefits the manager
With an approval system in place, you can build your client’s trust by submitting only accurate time entries and ensuring correct billing. Additionally, you’ll be able to monitor each employee's workload, allowing for more even distribution of tasks. Here’s how Getyn Invoice’s timesheet approval feature can benefit you:
1. Quick review
We recognize that as a manager, your time is limited, often spent balancing calls and meetings. That’s why we’ve made the timesheet review process as straightforward as possible. With our user-friendly approval feature, you can quickly check pending approvals, review timesheet details, add comments, and approve or reject entries—all in just a few minutes.
2. Flexible configuration
Every business operates in its own way. In Getyn Invoice, you can specify which projects require your approval and which ones need client approval. Additionally, you can filter approved timesheet entries and create invoices solely for those entries.
How timesheet approval benefits the employee
By submitting timesheet approvals, your team can consistently update you on the tasks they've completed and the effort they've invested. Here’s how Getyn Invoice’s approval feature benefits them:
1. Error-free invoicing
Avoid inaccurate time entries with timesheet approval workflows. Approvals guarantee that only correct time entries are billed and that all logged hours from your employees and contractors are accurately accounted for. For example, if one of your contractors works additional hours, they can submit an approval for the overtime, ensuring you're informed of their extra work and can bill clients appropriately.
2. Prompt discussions
Your team can easily communicate with you regarding their submitted time entries. They can add comments for each approval or time entry submitted. For instance, if you reject an approval due to discrepancies, the employee can address it directly through comments, avoiding the delays associated with emails or phone calls.
How can you get started?
To begin approving timesheet entries, simply log in to your Getyn Invoice account and enable the option in your project settings. For detailed information on creating and managing an approval workflow, please check our help document.
We’d love to hear your thoughts on this feature! Try out the timesheet approval process and feel free to leave us a comment. If you need any assistance, we're always available to help via email, phone, or chat.
